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ToolWatch vs EquipFlows

Choosing the right construction equipment management software is critical. We want you to have the best information possible to do so.

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EquipFlows is the premier software solution for construction equipment and tool tracking for enterprise construction industries and specialty rental firms. Fueling expansion and driving revenue through asset management and tool tracking technology, EquipFlows allows businesses to optimize their investments and make informed decisions regarding fleet expansion using real-time data. From large equipment mobilization and logistics to managing bulk items and small tools, EquipFlows streamlines complex workflows to increase operational efficiency and boost profitability.  


 ToolWatch is a software platform for small to medium size contractors to improve their tool tracking capabilities. With ToolWatch, businesses can gain visibility, insights, and operational controls to ensure timely project delivery and resource optimization. The platform integrates field, warehouse, and back-office teams to improve job site productivity and streamline operations The platform also enables effective asset management, financial oversight and procurement, and provides reporting and analytics capabilities for data-driven decision-making. 

Key Features & Functionality

Key Features & Functionality  EquipFlows  ToolWatch 
Tool and equipment management  
Material & consumable management  𐄂
Re-rent management  𐄂
Labor allocation  𐄂
Equipment servicing & calibration 
Equipment maintenance scheduling  𐄂
Asset purchasing & receiving 
Job cost & billing  (automated)
EHS management 
Reporting & analytics  (custom)
Automated data uploads   
Job site operations 
RFID, Barcode scanning 
Delivery/pickup logistics planning  𐄂
Logistics application for branch/yard operations  𐄂
Driver application for delivery/pickup  𐄂
Equipment allocation to people whilst on job site  𐄂
Consolidated billing by project  𐄂
Allocation of cost to multiple tasks and activity codes  𐄂
Equipment requisition approval flow  𐄂
PO/re-rent PO approval flow  𐄂
Inventory counts with mobile apps  𐄂

Tool Tracking vs Equipment Management

EquipFlows and ToolWatch are two distinct tool tracking and construction equipment management software options, each offering unique capabilities to cater to different business needs.

EquipFlows is a comprehensive tool tracking and management platform that excels in handling both tools and heavy construction equipment. It is designed to streamline operations by providing a centralized system to track, organize, and manage assets efficiently. With EquipFlows, businesses can easily monitor the location and status of their tools and equipment, schedule maintenance, track usage history, and optimize resource allocation. Its flexibility allows users to customize the platform to suit their specific workflows and requirements, making it an excellent fit for companies dealing with diverse asset types.

ToolWatch specializes in tracking small tools with precision and simplicity. It offers a user-friendly interface, making it easy for businesses to keep tabs on their smaller assets. ToolWatch focuses on providing a reliable system to manage the inventory, maintenance schedules, and usage of small tools, which is particularly beneficial for companies that primarily deal with such assets. Its straightforward approach ensures efficient tracking and organization of tools without the need for complex features or customizations.

Deployment and Devices

ToolWatch is a cloud-based platform for tool and equipment management. Users can access it through web browsers or dedicated mobile applications, making tool tracking convenient and accessible from various devices with an internet connection.

With EquipFlows’ flexible deployment options, you can seamlessly access and manage your tool and equipment tracking on various devices. For desktop users, EquipFlows is compatible with Windows, Mac, and Linux operating systems, providing a consistent experience across these devices. If you’re always on the go, the mobile versions of EquipFlows are available for iPhone, Android, iPad, and Chromebook, ensuring that you can efficiently track and manage your assets from anywhere. Moreover, EquipFlows offers on-premise options for Windows and Linux, granting businesses additional control over their data and operations. No matter your preferred device or deployment method, EquipFlows empowers you to optimize your asset management with ease and convenience.


Which is the best software for my company size?

EquipFlows is designed for large enterprise construction companies seeking robust and comprehensive equipment management solutions. With its scalable features and advanced functionalities, EquipFlows efficiently handles the complexities of managing vast inventories, contracts, and intricate customer workflows. The platform allows large enterprises to optimize asset utilization, streamline workflows, and improve overall efficiency, making it the ideal choice for those dealing with extensive operations and diverse rental assets.

On the other hand, ToolWatch offers a practical and efficient solution for smaller contractors and construction companies. Tailored to meet the specific needs of smaller businesses, ToolWatch focuses on straightforward tool tracking and streamlined management. Its user-friendly interface allows smaller teams to easily navigate the platform and track their essential tools. With ToolWatch, smaller contractors and construction companies can enhance organization and effectively track tool usage without the need for complex features that may be unnecessary for their scale of operations.

Mobile Applications

ToolWatch’s mobile application provides a focused and reliable solution for tool tracking and management. With the ToolWatch mobile app, contractors and construction companies can effortlessly monitor and manage their tools from their mobile devices. This application streamlines the process of inventory tracking, maintenance scheduling, and tool usage monitoring, all at the users’ fingertips. ToolWatch’s mobile app ensures that smaller contractors and construction teams can stay organized and maintain control over their essential tools, enhancing productivity and reducing downtime.

EquipFlows offers a complete suite of mobile apps specifically designed for asset and inventory management. These powerful apps empower users to access real-time views of their fleets and make adjustments on the go, ensuring seamless asset tracking and monitoring.

For logistics management, EquipFlows provides specialized apps for streamlining delivery and pickup processes. The logistics picking and confirm load apps facilitate smooth coordination of equipment selection, enabling efficient and timely operations.

EquipFlows also excels in simplifying quick orders, returns, and signature capturing tasks. The quick order and quick return apps accurately record equipment movements between locations, optimizing inventory management and reducing the risk of errors. Additionally, the signature capture app allows for easy and accurate confirmation of deliveries and returns, streamlining documentation processes.

Scanning Technologies

ToolWatch offers diverse scanning technologies, allowing flexibility for companies to choose the best-suited solution. BLE (Bluetooth Low Energy) automates scanning via BLE tags and gateways, logging items as they pass through. RFID (Radio-Frequency Identification) scans items from a distance without requiring direct line of sight. Barcode scanning ensures quick and reliable scanning of individual items. The ToolWatch mobile app supports item barcode scanning, searching, and confirming physical locations.

EquipFlows offers advanced asset tracking capabilities through barcode and RFID technologies. Assets can be tagged with unique asset-specific barcodes, either randomly generated, manufacturer serial numbers, or cross-referenced with RR asset or serial numbers. The platform also supports barcode printing at the time of goods receipt, streamlining the barcoding process. Additionally, bulk assets can be barcoded using item/product codes instead of specific barcodes for greater efficiency.

EquipFlows’ mobile apps leverage barcode scanning for instant and accurate data entry in real-time. These apps enable individual updates of asset status, location, attributes, and support various functions such as delivery and return from rental, as well as inventory counting. Mobile app users can conveniently utilize their device’s camera or pair it with a Bluetooth barcode scanner for seamless barcode scanning.


ToolWatch offers some integrations with construction and accounting software like Viewpoint Vista & Spectrum, Sage 300 CRE, Sage 100 Contractor, and Sage Intacct. It also collaborates with eCMS, CMiC, Procore, and Dewalt for data exchange and project management. For fleet management, it integrates with GPS Insight. Additionally, ToolWatch supports authentication platforms like Azure Active Directory, OneLogin, and AuthO for login access. It also works with Bluetooth Low Energy (BLE) technology for automated asset tracking.

EquipFlows offers an impressive array of integrations, ensuring seamless connectivity with a diverse range of remote software. As long as the remote software can manage web services, EquipFlows can seamlessly integrate with it, offering unparalleled versatility to businesses. The platform seamlessly collaborates with renowned financial packages like Oracle, JDEdwards, SAP, eCMS, CMiC, and Sage 300/Timberline, streamlining financial management processes and enhancing accuracy.

  • Simplified user access with Single Sign-On integration through Azure Active Directory, ensuring secure and efficient login capabilities.
  • Streamlined sales tax management with integration to Vertex, ensuring compliance and accuracy in financial transactions.
  • Enhanced customer relationship management through seamless connections with CRM systems like Salesforce and Zoho, facilitating improved client interactions and seamless data flow.
  • Real-time asset tracking and location monitoring through Tierra (Topcon), optimizing resource allocation and operational efficiency.

EquipFlows’ flexible integration capabilities extend to custom integrations with customers’ own websites, facilitating seamless quote creation and enhancing the overall experience.

Leading construction companies around the globe leverage EquipFlows to manage their equipment.

See what our customers have to say

Over the last 20 years, we’ve used the RentalResult product, and this has been absolutely fantastic and key to our success in the fact that its supported us from moving from a very paper-based approach to a more digitized. And you can see this across all parts of our operations.

Jason ReedDirector at BAM Site Solutions

The biggest benefit and gain for is that we have better control of our equipment. This has reduced losses significantly.

Mark MullettPlant Manager at Doosan Babcock

I love the whole system. They have these direct Excel sheet uploads through the interface, and I cannot tell you how much time that that saved me moving from our old system to the new one.

David McGoughInventory Analyst Service Center - McGough Construction

The job site portal for me is probably the most important thing that we have going right now. What it does is it gives our people easy access to the things they need. It's our Amazon for our warehouse.

Brandon Van ZeelandDirector of Service at McGough Construction

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