Skip to main content

How Healthcare CMMS Asset Management Improves Operations 

By Healthcare13 min read
group of doctors planning and management hospital 2023 02 25 00 46 04 utc e1690571688484

As a healthcare professional, you understand the importance of efficient asset management. But with all the other tasks you must juggle, it is difficult to stay on top of maintenance and repairs. That’s where a computerized maintenance management system (CMMS) comes in. With a healthcare CMMS, you can easily track and manage your assets and even automate many of the processes associated with them. In this blog post, we’ll look at how a CMMS can help you improve your healthcare operations, from asset depreciation tracking to downtime tracking, cost reduction and more.  

Here’s the full list: 

  • Asset Deprecation Tracking 
  • Billing Management 
  • Custom Alerts 
  • Medical Equipment Downtime Tracking 
  • Medical Equipment Order Forecasting 
  • Automated Medical Equipment Meter Readings 
  • Preventative Maintenace Scheduling 
  • Purchase Order Mangement 
  • QR & Barcode Scanning 
  • Shipping Alerts 
  • Unlimited Parts & Supplies Inventory 
  • Medical Equipment Rental Management 

Asset Depreciation Tracking

Asset depreciation tracking is a critical component of CMMS asset management. It allows healthcare originations to calculate the value of their assets and understand how it affects their bottom line  This insight informs decisions about investments, future projects, as well as and ensures healthcare companies maximize the value of their assets.  

CMMS Asset Management systems provide healthcare organizations with information on each asset’s condition, life expectancy and maintenance costs. This allows managers to keep track of the changing value of an asset over time and adjust accordingly. Knowing when to replace an asset helps organizations plan and minimize maintenance costs for older medical equipment. 

Tracking depreciation also helps healthcare organizations stay compliant with federal regulations such as HIPAA by providing real-time assets valuation. By keeping track of depreciation rates, healthcare organizations make sure that they do not exceed budget on new equipment or upgrades. 

Tracking asset depreciation enables healthcare operations to make better use of existing resources by making smarter investments in new technology or equipment. With insight into the changing value of each asset, managers make more informed decisions about which investments will yield the best returns in terms of improved patient care or lower operational costs. 

Billing Management

Billing operations are a vital component of any healthcare business. CMMS asset management streamlines the process of paying invoices efficiently and timely. 

Automated invoicing makes it easy to track payments, while reports summarize all billing transactions for better financial management. Customizable alerts and automatic reminders can be set up to keep on top of overdue payments and prevent potential manual errors. Organizations can also take advantage of cycle billing for recurring payments like home medical equipment rentals. 

CMMS asset management is the ideal choice for healthcare organizations looking for cost-effective solutions that save time and money. This automated system allows them to put less effort into paperwork and more into caring for their patients, improving customer satisfaction levels as well as boosting revenue generation capabilities in the long term. By taking advantage of CMMS asset management, healthcare businesses can stay organized and efficient with their billing processes – ensuring everyone involved gets the best outcome. 

Custom Alerts

Custom alerts are a great feature of CMMS asset management for healthcare professionals. With these alerts, healthcare professionals can create custom notifications to remind staff of upcoming deadlines or tasks that need to be done. For example, they can set up automated reminders for employees to check in with patients about their medications or other treatments, as well as ensure that bills are sent out on time and payment deadlines are met.  

With custom alerts, healthcare professionals can also monitor inventory levels and order fresh supplies when needed. Custom alerts make it easier to identify potential problems before they become major issues. For instance, if a piece of equipment needs maintenance or repairs, healthcare professionals can set up an alert to take action right away. This helps reduce downtime and keeps operations running smoothly.  

If there is an urgent medical issue such as a serious illness or injury requiring immediate attention, custom alerts can notify multiple staff members at once so they can respond quickly and effectively. Overall, custom alerts provide healthcare professionals with greater control over their operations and help them remain organized while ensuring the safety of their patients and staff alike. By setting up timely notifications and monitoring resources more closely, healthcare professionals improve their workflow efficiency while providing better service overall. 

Medical Equipment Downtime Tracking

With the help of a CMMS system, asset managers use real-time data on downtime events in order to identify trends or patterns that cause losses in productivity.  

By setting thresholds for downtime, healthcare operations can also receive automatic alerts when a piece of medical equipment has exceeded its downtime limit. This helps asset managers take the necessary preventative measures to maintain operational efficiency and reduce costs. CMMS generate detailed reports on equipment downtime performance to provide greater insight into how well their assets perform and where to make improvements. 

Having the ability to track and monitor medical equipment downtime is essential for ensuring maximum uptime for healthcare operations. Through timely detection and repair of any issues with their assets, healthcare organizations ensure they run at peak efficiency while limiting disruption in service delivery. CMMS asset management software provides the necessary tools needed for effective monitoring of equipment downtime, helping healthcare organizations save time and money while providing better patient care. 

Medical Equipment Order Forecasting

Medical equipment order forecasting is a crucial part of CMMS asset management software that provides healthcare organizations with the insights they need to plan for the future and reduce associated costs. This data-driven capability allows them to accurately predict when equipment needs to be replaced or repaired, as well as when to order new supplies.  

CMMS asset management software’s also gives hospitals access to detailed reports on each asset’s condition and estimated life span which helps them calculate total cost of ownership for each piece of equipment.  

With its ability to forecast upcoming demands, identify maintenance trends, generate automated invoices and alerts, and much more; CMMS asset management software is a powerful tool for ensuring efficient operations in any healthcare facility. Through this comprehensive solution healthcare providers are better equipped to make informed decisions about future investments while also reducing costs associated with sudden repairs or replacements. 

Automated Medical Equipment Meter Readings

Through understanding and tracking equipment performance, hospitals and healthcare providers identify potential disruptions in service and take corrective action before it is too late. CMMS asset management provides a comprehensive solution by automating routine tasks such as meter readings with digital sensors and recording data manually. This eliminates manual entry errors and ensures accuracy while freeing up personnel to focus on more important tasks.  

The reports generated by CMMS asset management offer detailed insights into each piece of equipment’s condition, estimated life span, cost of ownership, maintenance costs, and more. This information gives healthcare facilities the ability to make informed decisions about their investments in new technology or upgrades while staying compliant with federal regulations.  

CMMS asset management helps hospitals reduce downtime while improving operational efficiency through automated meter readings that provide accurate data points for better decision-making. 

Preventative Maintenace Scheduling

Preventative maintenance scheduling is one of the most powerful benefits that a computerized maintenance management system (CMMS) can provide for healthcare operations. By automating maintenance tasks and providing detailed tracking of assets, CMMS helps to reduce downtime, improve asset life cycles, and maximize efficiency across the entire organization.  

A CMMS can create comprehensive preventative maintenance plans for all equipment in use within a healthcare facility. These plans ensure all assets are properly maintained to prevent unexpected breakdowns or malfunctions that lead to costly downtime.  

Scheduled preventive maintenance also allows operators to identify potential problems before they occur so that corrective action can be taken before expensive repairs or replacements become necessary. Through scheduled preventive maintenance, a CMMS tracks the performance of each asset over time, helping operators determine when it’s time to replace worn out parts or upgrade outdated equipment. This proactive approach helps minimize disruption while ensuring that all critical components remain up-to-date and compliant with HIPPA/OSHA/Joint Commission regulations. 

Purchase Order Management

Purchase order management is a way for healthcare professionals to keep track of all purchases made within their organization and ensure that goods are delivered on time and within budget.  Properly tracking orders is important because missed or late deliveries have a major impact on the provider’s operations.  

A computerized maintenance management system (CMMS) with asset management capabilities simplifies and automates purchase order tracking processes. By integrating with existing systems such as ERP, accounting, and supply chain software, CMMS allows healthcare professionals to quickly access vital information about orders placed and create detailed reports which identify trends in spending or identify areas where costs could be cut back. This helps them make better informed decisions regarding purchasing and ensure that they get the best value for money when buying supplies. 

With greater visibility into purchasing activities, hospitals will reduce costs while ensuring timely delivery of goods so patient care remains unaffected by any delays or outages caused by supply chain issues. 

QR And Barcode Scanning

QR and barcode scanning technology offers a range of benefits that can help healthcare organizations manage their inventory more effectively. This technology provides real-time data on asset usage and condition for proactive maintenance while eliminating the need for manual labor associated with counting items.  

Code scanning enables quick supplier data access, detailed reports for budgeting purposes, tracking returns/refunds/invoices, inventory level monitoring, and integration with existing CMMS systems to save time and money. With its various features, QR and barcode scanning provides an invaluable tool for any hospital looking to increase operational efficiency while reducing costs. 

Shipping Alerts

With shipping alerts, healthcare providers quickly identify any potential delays or problems with orders and take corrective action to ensure that necessary supplies arrive in a timely manner. Shipping alerts also provide detailed information about the expected delivery date, weight, and pick-up location of shipments, allowing hospitals to plan for upcoming deliveries. 

By utilizing shipping alerts, healthcare organizations streamline their inventory management processes. Alerts can be set up to monitor low stock levels so that staff are notified when supplies need to be reordered. This helps healthcare facilities stay stocked up on essential items while avoiding any unnecessary overstocking that could lead to higher costs. Additionally, shipping alerts enable hospital staff to easily access detailed information regarding each shipment’s status from the moment it leaved the warehouse until it arrives at its destination. 

A shipping alert system integrates with other CMMS software programs for added convenience and accuracy in tracking shipments. Automated notifications sent via email or text messages allow hospital staff to quickly respond if any issues arise during transit or upon arrival at the destination. These automated notifications help save time and money by ensuring that supplies are ordered and received when they are needed most. 

Overall, by utilizing this technology, hospitals can ensure that they have the necessary supplies when they need them while providing better care for their patients. 

Unlimited Parts & Supplies Inventory

CMMS asset management offers a comprehensive solution for managing an unlimited supply of parts and supplies within healthcare organizations. It provides insights into usage trends to ensure operational efficiency while also monitoring stock levels in real-time. Staff always have access to the items needed at any given moment. With these features in place, healthcare operations rest assured knowing staff have access to everything needed without worrying about running out of key components or accruing unnecessary costs from unneeded purchases. 

Overall, this software system provides significant advantages for healthcare organizations looking to optimize their operations by gaining better control over their parts and supplies inventory.  

DME Rental Management

DME, or durable medical equipment, includes items such as wheelchairs, walkers, and other assistive devices that are rented out to patients. Managing these medical rental assets requires a system that can track the equipment’s location and keep up with all associated paperwork. 

A CMMS with rental management capabilities provides healthcare organizations with the tools to effectively manage their DME inventory. It allows staff to access detailed information about each piece of equipment, including its serial number, model number, condition status, and whether it has been returned or not. This data can be used to generate reports for auditing purposes or simply ensure that all rentals have been returned in good condition.  

The CMMS also helps staff quickly locate a particular item so they can fulfill patient orders more efficiently. With advanced search features like barcode scanning and QR codes, staff can easily find the right equipment when needed without wasting time sifting through paper records or manually searching through shelves of inventory. This helps reduce operational costs and improve the customer experience by providing timely service for patients renting DME from the organization’s facility.  

CMMS asset management solutions provide healthcare organizations with greater visibility into their spending habits related to DME rental operations. Staff can easily see how many items have been ordered over a certain period of time as well as how much money was spent on them during that time frame. This information allows them to make better decisions regarding what types and quantities of items should be purchased in order to maximize profitability while still meeting patient needs. 


Want to Learn More About Healthcare CMMS Asset Management?

Choosing the right CMMS for your healthcare organization can be a daunting task. With so many options available, it can take hours of research and planning to determine which one is best for your organization. 

Not all computerized maintenance management systems offer the same support to meet the needs of national and enterprise-level providers.  

For over 30 years, Wynne Systems has provided solutions to help enterprise brands identify needs and pain points, as well as develop solutions to revolutionize their healthcare operations. 

Let us help you make the right choice for your CMMS. Get in touch with one of our experts today to learn more. 



Share Post