Equipment rental software like RentalMan enables enterprises to efficiently manage the entire rental lifecycle — from quoting and asset tracking to maintenance and invoicing—while maximizing fleet utilization and revenue growth.
The Equipment Rental Software That Powers Growth.
End-to-End Equipment Rental Management Solutions for Enterprise Companies.
Powering the Fastest-Growing Rental Companies
Since 2010, equipment rental companies that use RentalMan have experienced 40.4% more growth in rental revenue compared to their competitors. In 2024 alone, RentalMan users generated an average of $7,025.2 million in revenue per location—compared to just $3,857.3 million for non-users.
What could that level of growth mean for your equipment rental business?
Based on data from the 2010-2025 RER 100
Trusted by:
+126 other equipment rental companies
Why Choose RentalMan for an Equipment Rental Management Software?
RentalMan is more than just software – it’s a strategic platform built for enterprise-level equipment rental operations. Here’s why industry leaders choose it:
- Built specifically for construction and heavy equipment rental companies
- Supports complex, unique rental workflows like constantly changing rental contracts, service prioritization, and equipment transportation
- Brings visibility and unity across ever-changing, multi-branch rental organizations
- Reduces DSO with rapid, accurate billing and invoicing features
- Maximized rental operations teams effectiveness and fleet utilization with role-based functionality
Hear from Real RentalMan Users
Proven success with RentalMan’s enterprise equipment rental management platform.
Discover how leading equipment rental companies are optimizing operations, reducing costs, and driving revenue growth with RentalMan. These are real-world examples of how smarter software delivers measurable business impact.
End-to-End Equipment Rental Software to Power Your Fleet
Purchasing
Seamlessly manage the full lifecycle of your assets, starting with purchase. RentalMan’s powerful inventory management tools ensure every transaction is meticulously captured, providing a comprehensive view of profitability and insight into when it’s time to sell or dispose of a unit, optimizing your fleet from day one.
- Requisitions
- Purchase orders
- Receipts
- PO matching
- Purchasing limits
- Authorizations
- Fleet planning
- Warranties
Maintenance
Keep your machinery running optimally and ready-to-rent with robust maintenance tracking. RentalMan’s fleet management features provide you total cost of ownership by meticulously tracking all associated parts and labor costs for every asset, ensuring maximum uptime and profitability for your rental inventory.
- Customer billed
- Internal billed
- Warranty claims
- Recapitalization
- Parts and merchandise
- Labor
- Scheduled maintenance
- Custom steps
Depreciation
RentalMan’s comprehensive asset management includes a flexible depreciation feature. Whether you need to depreciate your serialized, bulk, or fixed assets, you have the choice from a variety of methods, giving you granular control over asset valuation within your rental fleet.
- Fixed assets
- Serialized assets
- Bulk depreciation
- Multiple methods
- Immediate GL update
- Up to 5 methods per asset
- Report federal tax
- Recapitalization
Asset Management
Your fleet is the lifeblood of your business, and effective asset management is key. RentalMan provides the critical insight necessary to make the most profitable decisions for your fleet, from knowing what to purchase to optimizing disposal, ensuring peak profitability and cost control across your entire rental inventory.
- Fleet planning
- Utilization reporting
- Prioritized service
- Transfers
- Purchasing
- Equipment sales
- Depreciation
- Cost of ownership reporting
Experience the RentalMan Suite
- Mobile operations
- Service & Maintenance
- Logistics & Transport
- Customer Portal
- e-Commerce
- Reporting & Analysis
- Equipment Sourcing
- Inventory Counting
MobileLink
Mobile application for ops and sales personnel in the field and at the counter.
What could a 40% increase in utilization do for your rental business? Relying on paper and desktop systems can slow down your field and yard teams. Equip them with mobile technology tools to help them work faster and more effectively.
How it helps rental operations:
- Faster return-to-ready times
- Improved equipment availability
- Better equipment utilization
- Streamlined digital information flow
- Enhanced operations connectivity
Service Solution
Service scheduling and prioritization tool for technicians and managers.
What could a 9% improvement in turnaround time do for your rental operation? Service efficiency isn’t just about speed—it’s about prioritizing the right equipment at the right time to meet changing rental demands and keep your fleet running smoothly.
How it helps rental operations:
- Reduced turnaround times
- Fewer missed warranty opportunities
- Improved equipment availability
- Better time utilization
- Increased technician productivity
Logistics Solution
Transportation management suite for dispatchers, drivers, and managers.
What could a 2.3-day reduction in equipment pickup time mean for your rental business? Logistics is more than just tracking trucks—it’s about having a system that aligns with your equipment rental schedule and keeps everything moving on time.
How it helps rental operations:
- Faster pickup times
- Lower transportation costs
- Improved on-time delivery
- Stronger driver/dispatcher connectivity
- Greater managerial visibility
Customer Portal
Customizable online information portal for equipment rental customers.
69% of customers prefer self-service options. Doing business with your rental company should be easy. Empower your customers with a self-service portal that simplifies communication, enhances visibility, and improves the overall rental experience.
How it helps rental operations:
- Reduced days sales outstanding (DSO)
- Shorter time to pay
- Less time spent handling routine customer requests
- Faster equipment pickup
- Stronger customer relationships
RenterLink
Mobile-friendly e-commerce solution for equipment rental customers.
69% of customers prefer to help themselves. Make it easy for them to place rental orders with a self-service e-commerce platform tailored to the specific needs of your equipment rental operation. It’s a simple way to reduce friction and improve customer satisfaction.
How it helps rental operations:
- Fewer order errors
- Less time spent on back-and-forth communication
- Reduced strain on customer relationships
Reporter
Reporting package for operations personnel and management.
Unlock the power of your data. Without a complete view into your company’s information, you’re operating in the dark. Reporter improves visibility and equips your team with the insights they need to make smarter, faster decisions across your rental business.
How it helps rental operations:
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Greater data visibility
-
Seamless data blending
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Customizable reporting
-
Real-time information flow
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More confident decision making
IntelliSource
Smart equipment sourcing solution built to help coordinators easily fill rental reservations.
What could a 50% reduction in equipment sourcing time do for your rental operation? IntelliSource transforms your team into sourcing pros with an intelligent, automated solution that speeds up reservations and improves efficiency across the board.
How it helps rental operations:
- Less time spent searching and sourcing equipment
- Reduced costs on equipment transfers
- Lower transportation expenses
RapidCount
Inventory management solution with mobile app capability that cuts inventory counting time by 50%.
Manual inventory counts can take hours—and still leave room for errors. RapidCount uses mobile barcode scanning to dramatically speed up your physical inventory process, reduce human error, and give you the real-time accuracy you need to manage assets confidently.
How it helps rental operations:
- Time spent on physical inventory
- Manual data entry errors
- Inventory count accuracy
- Real-time inventory updates
- Staff productivity during audits
The Perfect Rental Equipment Software Solution For Your Industry
Explore RentalMan for Your Equipment Rental Needs
Unlock faster turnaround and maximize fleet utilization.
Discover how RentalMan, an industry-leading equipment rental software, can help you streamline operations, reduce downtime, and grow rental revenue. Whether you manage a multi-branch fleet or need to optimize complex workflows, RentalMan adapts to your enterprise needs.
Frequently Asked Questions About Equipment Rental Software
What is equipment rental software?
Equipment rental software like RentalMan is designed to manage the end-to-end equipment rental lifecycle—from quoting and fleet tracking to maintenance, invoicing, and reporting. It’s purpose-built for the unique aspects of equipment rental operations.
How is this different from a traditional ERP?
Equipment rental management software includes features like flexible rental billing, asset maintenance tracking, contract management, and utilization metrics – capabilities often missing or requiring heavy modification in generic ERPs.
Is RentalMan right for construction equipment rental companies?
Yes. RentalMan is widely used in the construction and heavy equipment rental sectors. It’s built to support industry-specific workflows and fleet management needs.
See how we can design the right RentalMan solution set for your business.
Can this software support multi-location operations?
Absolutely. RentalMan is purpose-built to flexibly scale with growing, centralized and decentralized management across multiple branches, regions, and countries.
How does your equipment rental management software differ from others?
RentalMan offers an end-to-end solutions tailored for the equipment rental industry. Unlike generic ERPs or basic rental platforms, our software integrates fleet utilization tools, advanced billing cycles, location-aware logistics – all within one system.
Is your rental equipment software customizable?
Yes. Everything from solution sets to dashboards and billing models can be tailored to your operational needs.
For more in-depth information, explore our resources, featuring whitepapers, eBooks, and infographics on equipment rental management.
