The equipment rental industry is no stranger to staffing shortages—but the latest data paints an urgent picture.
According to a recent article by International Rental News, nearly all construction and equipment rental companies feel the pressure from the industry-wide labor shortage. These companies who serve each other, often compete for employees.
The Data Doesn’t Lie: RentalMan Powers Higher Output per Employee
Each year, International Rental News (IRN) publishes its IRN100, a global ranking of the largest rental companies by revenue, staff size, and branch count.
By analyzing the most recent 2025 report data, a striking difference emerges between companies that use RentalMan and those that don’t:
| Metric | Companies Using RentalMan | Companies Not Using RentalMan |
| Revenue Per Employee | $415,118 | $178,342 |
| Employees Per Branch | 15.4 | 19.4 |
That’s more than 2.3x the output per employee for RentalMan users—meaning your existing workforce can support more revenue, more customers, and more locations without adding headcount. In an era where it’s hard enough to fill open positions, that efficiency edge is a competitive necessity.
So how does RentalMan deliver this level of performance?
5 Ways RentalMan Helps You Get More Done with Less Staff
Whether you’re trying to support business growth or simply maintain service levels amidst hiring delays, RentalMan offers practical solutions to help every team member do more in less time:
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Self-Service Customer Tools: Fewer Calls, Faster Orders
Let customers handle the basics on their own—without needing to call your branch.
- RenterLink lets customers browse equipment, submit rental requests, and check availability 24/7.
- Customer Portal allows renters to view invoices, manage assets, request service, and make payments without tying up your team’s time.
Together, these tools dramatically reduce the administrative burden on sales teams, rental coordinators, and accounts receivable—freeing them up for higher-value work.
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Smarter Sourcing with IntelliSource
In traditional rental branches, finding the right piece of equipment to fulfill an order can be a time-consuming task—especially for new or inexperienced staff.
IntelliSource, RentalMan’s intelligent equipment sourcing engine, simplifies this process by automatically surfacing the best available options across your fleet, whether it’s:
- A unit in the wash rack
- A viable transfer from another location
- Or an alternative piece of equipment that still meets the customer’s specs
This not only reduces training time for new coordinators but ensures every branch operates with the speed and consistency of your top performers all while maximizing fleet utilization.
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Mobile Yard Tools: Cut Walk Time, Speed Up Turnaround
Your yard techs spend too much time walking across lots, chasing down paperwork, or waiting on desk staff to print out orders.
With MobileLink, your team can check in and check out equipment right from their mobile devices. This streamlines yard operations, minimizes idle time, and helps your entire location move faster, especially when short-staffed.
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Efficient Dispatching with Logistics Solution
Driver shortages are another persistent issue. RentalMan’s Logistics Solution helps you get the most out of every mile and every driver by:
- Providing dispatchers with visual timelines, load pairing opportunities, and real-time routing.
- Using HERE mapping technology to optimize routes based on truck-aware data.
The result: more deliveries per driver, fewer missed windows, and better use of limited transportation staff.
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Streamlined Service & Repairs
When skilled mechanics are stretched thin, every wasted minute counts.
RentalMan’s work order management system, Service Solution, automatically prioritizes urgent jobs, consolidates all service data, and enables mechanics to access and close out jobs via a mobile app—no paperwork, no guessing, and no unnecessary delays.
Meanwhile, service managers gain clarity into workloads, technician availability, and turnaround times—so nothing slips through the cracks.
The Hidden Cost of Workforce Pressure
Beyond pure productivity, labor shortages affect employee health, safety, and retention. Longer hours, manual tasks, and the pressure to “go faster” can quickly lead to burnout. Burned out employees are more likely to quit, adding to the existing issue of workforce shortages.
RentalMan reduces that burden by streamlining repetitive tasks, reducing reliance on tribal knowledge, and enabling newer employees to succeed faster. That’s not just good for business—it’s good for your people.
Why This Matters Now
The world’s leading rental firms face a fork in the road: adapt to leaner teams by operating more efficiently—or risk service degradation, employee burnout and slower growth.
RentalMan is already helping global rental leaders drive 2–3x more revenue per employee than their peers. With integrated solutions across sales, operations, logistics, and service, it’s the platform built for enterprise-level performance—especially when every hour and headcount matters.
